Effective Date: November 5th, 2025
At inkroster.com (referred to as “we,” “us,” or “our”), we are committed to protecting the privacy of our users. Our website address is: https://inkroster.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, including when you participate in our interactive features like commenting, forums, and community activities.
1. Information We Collect
We collect several types of information from and about users of our Website, including:
A. Information You Provide Directly to Us
- Account Registration Data (Forum/Community): When you sign up for our forum or community, we collect contact details such as your name, email address, and a username and password for account access.
- Content and Activity Data: This includes information you intentionally submit when using our services:
- Forum Posts and Community Submissions: Any text, images, or media you post.
- Comments on Articles: Text, associated username, and submission time.
- Communications: Records of correspondence if you contact us (e.g., through customer support).
B. Automatically Collected Information (Log Data)
When you access the Website, we automatically collect certain information about your device and usage, which is stored in server logs:
- IP Address: We collect your Internet Protocol (“IP”) address when you browse the site, publish posts, and submit comments (on articles or in the forum/community), and also the browser user agent string to help with spam detection.
- Activity on the Platform: For registered users, we track and store your activity on the platform, including:
- Time and date of login/logout.
- Pages viewed, time spent on pages, and actions taken (e.g., upvoting, bookmarking).
- Device Information: Browser type, operating system, and referring web pages.
2. Specific Data Handling Details
📝 Comments and Gravatar
When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.
An anonymized string created from your email address (called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/ . After approval of your comment, your profile picture is visible to the public in the context of your comment. Visitor comments may also be checked through an automated spam detection service.
🖼️ Media and Location Data
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
🔗 Embedded Content from Other Websites
Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
3. How We Use and Share Your Information
We use and share the information we collect for various purposes, including:
- Service Provision: To operate and provide all features, including allowing you to publish posts and participate in the forum/community.
- Account Management: To manage your registration and provide access to your user account. If you request a password reset, your IP address will be included in the reset email.
- Security & Integrity: To monitor and prevent spam, fraud, abuse, and other malicious activities, using collected IP addresses and activity logs.
- Content Moderation: To moderate comments, forum posts, and community content for adherence to our Terms of Service.
- User-Generated Content: Any information you post in forums, community areas, or article comments is public. Your username (and any other profile information you choose to display) will be visible to all users.
- Service Providers: We may share data with third-party vendors who perform services for us (e.g., hosting providers, spam detection).
- Legal Requirements: We may disclose your information if required to do so by law.
4. Cookies
(Note: This section summarizes the cookies related to user interaction as a courtesy. Full details are in the separate Cookie Policy.)
- Comment Cookies: If you leave a comment on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again. These cookies will last for one year.
- Login and Session Cookies:
- If you visit our login page, we set a temporary cookie to check if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- When you log in, we also set up several cookies to save your login information (lasting two days) and your screen display choices (lasting a year).
- If you select “Remember Me,” your login will persist for two weeks. If you log out, the login cookies will be removed.
- If you edit or publish an article, an additional cookie is saved that indicates the post ID of the article you just edited. It expires after 1 day.
5. How Long We Retain Your Data
We retain your personal information for as long as necessary to provide the services and fulfill the purposes outlined in this policy, or until you request deletion, subject to legal or operational requirements.
- Comments: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
- Registered User Data: For users that register on our website, we store the personal information they provide in their user profile.
6. Your Choices and Rights
You have rights regarding the personal information we hold about you:
Data Deletion (Erasure): You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Access/Update Account: All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Data Portability (Export): If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.